Terms and Conditions
The Poindexter Descendants Association ("PDA") is a non-profit association organized under Section 501(c)(7) of the Internal Revenue Code as a social organization to offer historical education and family history research with a specific emphasis on the Poindexter/Poingdestre family and for other purposes stated in its charter. Pursuant to this purpose, the PDA arranges meetings, reunions, bus tours, and international tours (hereinafter known as “events”). The events are open to PDA members, relatives, friends, and the general public. The terms and conditions described herein shall apply to all events arranged by the PDA, and the term PDA shall include its officers, agents, tour hosts and guides, members, and volunteers for all purposes herein. These Terms are subject to change without notice.
The PDA is not a tour company and is not being engaged by event registrants as a commercial vendor. Rather, the PDA shall act on behalf of event registrants in the aggregate to arrange with vendors the itinerary, accommodations, meals, meetings and sight-seeing to facilitate its purposes. The PDA does not provide the travel services and meeting spaces being arranged and shall not be liable for the failure of paid vendors in performing services. The PDA also shall not be responsible for any accidents, injuries, illnesses, damages, baggage losses, expenses or inconveniences caused by any changes in arrival and/or departure times or while traveling on any plane, train, watercraft, taxi, automobile or bus or by any other necessary changes of itinerary or accommodations or increase of rates, tariffs, or other costs effective after the publication of the information of a specific event. Any such additional unanticipated expenses shall be borne by the event registrants.
The PDA reserves the right to make changes or substitutions in the itinerary, on behalf of all event registrants, if it becomes necessary or desirable to do so in the sole discretion of the PDA. The PDA reserves the right to decline to accept any person as a registrant of the event. The PDA shall not be liable under any circumstances for any damages, personal injury, sickness, or losses arising out of any acts or omissions on the part of the PDA's officers, agents, tour hosts and guides, members, volunteers or event registrants.
Refund Policy if You Cancel
If you cancel your registration for any reason, your payment will be refunded minus any non-retrievable expenditure, plus a cancellation fee according to the following schedule. Your cancellation request must be in writing and shall be deemed effective when received.
Cancel on or before July 30, 2019: $15 per person
Cancel on or after August 1, 2019: $25 per person
Cancellation by the PDA
The PDA reserves the right to withdraw any event if insufficient enrollment, world conditions, or other reasons require such action. In the event the PDA withdraws an event, all payments will be returned minus non-retrievable expenditures, regardless that the event registrant is willing and able to proceed with the event. By registering for the event, registrant accepts and assumes this risk.
Costs, Amount Charged
The amount charged for events is substantially the actual vendor costs, as allocated to each event registrant. Group discounts are sought to reduce the cost to each event registrant. Charges are imposed in addition to the actual vendor costs as a contingency fund to protect against fuel surcharges, unexpected expenses, etc., and to cover general PDA costs and to advance the PDA.
Photography, Audio and Video Recording
The PDA uses photos, videos and audio recordings that may contain your image or voice for the promotion of the PDA; and capturing family history stories, knowledge, etc. benefiting the historical record. By registering for this event, your permission to use your image is assumed. The PDA may provide a photo-sharing web site where event registrants may upload photos and videos they have taken.
The PDA will take reasonable steps to keep personally identifiable information you provide on the Registration Form confidential. Information may be published in a roster of all attendees and shared with attendees to enable social interaction during and after the reunion. And names may be used on checklists for registration and event participation for use by reunion staff. Disabilities identified may be shared with the hotel, caterer, tour company or other vendors as appropriate to comply with the Americans with Disabilities Act (ADA) requirements.
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